Administrative Assistant #2

Qualifications:

• High school diploma or equivalent and two years related experience.
• Proficiency in modern business communications including personal computers, electronic mail, voicemail, facsimile and copier equipment.
• Proficient experience using Microsoft Office software (PowerPoint, Excel) and knowledge of databases.
• Proficiency in basic filing principles and standard correspondence formats.
• Bi-lingual Preferred.

Responsibilities:

• Purchase office supplies and/or equipment, including maintaining appropriate documentation of purchasing decisions and forwarding purchase orders, packing slips and invoices to the fiscal department on a timely basis.
• Review invoices for accuracy and forward to fiscal department on a timely basis.
• Maintain inventory log on a monthly basis for all items, equipment and furniture purchased, transferred, traded in or discarded.
• Maintain and balance office petty cash fund by collecting expense vouchers, reimbursing staff, and reconciling and submitting vouchers to fiscal on a, at minimum, monthly basis.
• Maintain, training logs, office certificates, etc., to ensure compliance with regulatory agencies as well as HOGAR requirements.
• Collect, organize and forward program report data to supervisors and data manager.
• Draft, copy, fax and file memoranda, letters and other agency documents.
• Maintain calendar, schedule appointments and arrange meeting rooms.
• Maintain common spaces in office including ordering and restocking supplies and general area upkeep.
• Greet and direct visitors to appropriate location(s).
• Assist with the collection of documents for audits and submission of proposals.
• Assist Site/Program Director in preparing board and DHS reports.
• Deliver and/or pick up documents to/at HOGAR offices, funding sources and or other locations.?
• Maintain client databases and play team role of super-user for Awards and CARES systems.
• Perform additional duties as assigned.

Salary: $50,000 yr.