Administrative Assistant #2


  • High school diploma or equivalent and two years related experience.
  • Proficiency in modern business communications including personal computers, electronic mail, voicemail, facsimile and copier equipment.
  • Proficient experience using Microsoft Office software (PowerPoint, Excel) and knowledge of databases.
  • Proficiency in basic filing principles and standard correspondence formats.
  • Bi-lingual Preferred.


  • Purchase office supplies and/or equipment, including maintaining appropriate documentation of purchasing decisions and forwarding purchase orders, packing slips and invoices to the fiscal department on a timely basis.
  • Review invoices for accuracy and forward to fiscal department on a timely basis.
  • Maintain inventory log on a monthly basis for all items, equipment and furniture purchased, transferred, traded in or discarded.
  • Maintain and balance office petty cash fund by collecting expense vouchers, reimbursing staff, and reconciling and submitting vouchers to fiscal on a, at minimum, monthly basis.
  • Maintain, training logs, office certificates, etc., to ensure compliance with regulatory agencies as well as HOGAR requirements.
  • Collect, organize and forward program report data to supervisors and data manager.
  • Draft, copy, fax and file memoranda, letters and other agency documents.
  • Maintain calendar, schedule appointments and arrange meeting rooms.
  • Maintain common spaces in office including ordering and restocking supplies and general area upkeep.
  • Greet and direct visitors to appropriate location(s).
  • Assist with the collection of documents for audits and submission of proposals.
  • Assist Site/Program Director in preparing board and DHS reports.
  • Deliver and/or pick up documents to/at HOGAR offices, funding sources and or other locations.?
  • Maintain client databases and play team role of super-user for Awards and CARES systems.
  • Perform additional duties as assigned.

Salary: $50,000 yr.

Job Category: Administration
Job Type: Full Time
Job Location: Long Island City NY

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