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Administrative Assistant #2

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  • High school diploma or equivalent and two years related experience
  • Proficiency in modern business communications including personal computers, electronic mail, voicemail, facsimile and copier equipment
  • Proficient experience using Microsoft Office software (PowerPoint, Excel) and knowledge of databases.
  • Proficiency in basic filing principles and standard correspondence formats
  • Bi-lingual Preferred
Salary: $50,000 yr.
Purchase office supplies and/or equipment, including maintaining appropriate documentation of purchasing decisions and forwarding purchase orders, packing slips and invoices to the fiscal department on a timely basis 
*Review invoices for accuracy and forward to fiscal department on a timely basis. *Maintain inventory log on a monthly basis for all items, equipment and furniture purchased, transferred, traded in or discarded.
*Maintain and balance office petty cash fund by collecting expense vouchers, reimbursing staff, and reconciling and submitting vouchers to fiscal on a, at minimum, monthly basis. *Maintain, training logs, office certificates, etc., to ensure compliance with regulatory agencies as well as HOGAR requirements. 
*Collect, organize and forward program report data to supervisors and data manager. 
*Draft, copy, fax and file memoranda, letters and other agency documents. 
*Maintain calendar, schedule appointments and arrange meeting rooms. 
*Maintain common spaces in office including ordering and restocking supplies and general area upkeep. 
*Greet and direct visitors to appropriate location(s). 
*Assist with the collection of documents for audits and submission of proposals. 
*Assist Site/Program Director in preparing board and DHS reports. 
*Deliver and/or pick up documents to/at HOGAR offices, funding sources and or other locations.?*Maintain client databases and play team role of super-user for Awards and CARES systems. *Perform additional duties as assigned